Academic Update for Instructors - 3/26

March 26, 2020

We are almost there! Remote instruction is around the corner and we hope that the information provided in these academic updates has helped you prepare for next week. Students were sent a readiness reminder on Wednesday and below is information to help you continue to get ready, as well.

Included in this email:

  • Respondus Lockdown and Monitor training – Thursday at 3 p.m.
  • Intellectual property and copyright – new
  • Student communication plans – new
  • Library materials – reminder

Respondus Lockdown and Monitor training

Instructors who are considering using Respondus Lockdown and Monitor this semester can attend a training session on March 26 from 3 – 4 p.m. that will provide important information about the tool, guide them through considerations before using it, and discuss best practices for remote assessment. Instructors can register online and will have access to a recording and links after the session.

Intellectual property and copyright

Many instructors have expressed concern about putting their intellectual property online. Under the terms of the university’s existing Board of Regents Policies (see RP-4.4, “Ownership of Intellectual Property” and sections 5.b.2 and 5.c in particular), instructors retain copyright in the instructional materials they create, including those developed for the purposes of online instruction. Please see the policy for definitions and information about exceptions, particularly relating to substantial use of university resources, which would relate only to additional resources significantly in excess of the norm for educational and research purposes. Additional guidance may be found in the Memorandum on Copyright and Law and Compliance, and specialists in the Libraries can assist with general questions, but cannot give legal advice. Legal questions will be coordinated by Libraries with the Office of the Vice President and General Counsel.

Student communication plans

As the campus nears its first day of remote instruction, now is a good time to reach out to students, if you haven't already, to let them know you are there for them and committed to their learning. Here are some regular communications you can incorporate into the rest of your semester plans:

  • Develop a schedule for consistent updates or emails to students. Make them regular enough to assure and guide students, but not so often as to overwhelm them.
  • Communicate the window of time during which you and teaching assistants will be responding to student emails or having Zoom office hours. Students will be reassured knowing when to expect a response. Have a regular schedule for due dates.
  • Create a clear learning path of expectations for students on the Canvas home page, like organized modules with sequential ordered requirements. Remain cognizant of accessibility issues and challenges for students with disabilities and incorporate appropriate accommodations.

Library materials

Access to the university's physical library materials is not possible while the Libraries are closed and public and academic libraries around the country have also closed. When the Libraries reopen, instructors should be mindful of the fact that students have been encouraged to return to their permanent residences and many will not be able to come to campus Libraries to retrieve physical materials. Electronic materials remain accessible with access expanding daily. Libraries faculty are available to help redesign research assignments, provide one-on-one research consultations with students and faculty, and handle new electronic purchase requests. Quick help is available through ASKus chat on the Libraries website.