Forward to Fall Information for Employees
- A modified academic calendar in place for fall 2020.
- Since June 1, employee access to campus buildings changed, but remote work for most employees continues.
- University sponsored international and domestic travel is prohibited until at least June 30.
- Summer classes continue with remote learning.
- We are enabling social distancing by continuing proper population density practices.
- Everyone on campus will play a role in supporting our campus community's health by maintaining appropriate social distancing, wearing an appropriate face covering and washing hands frequently as advised.
Our Campus in July
As you know, for some time we have expected any employee able to work remotely to do so. In July, we will still encourage employees to work remotely whenever possible. However, we know as units prepare for the fall semester and students’ return to campus, we may need more employees to come back to an on-campus work environment. Where that is necessary, unit leaders are free to take those steps under the below provisions. We recently announced guidelines for exceptions to working on campus; any employee is welcome to use those options if they feel unsafe returning to campus.
As we have noted, it will be a long time before we can safely return to a pre-pandemic density of people on campus or pre-pandemic levels of travel. While much is still being discovered about COVID-19, we know that some of the biggest drivers of new infections are prolonged indoor exposure, large gatherings and travel. Taking appropriate steps to address these concerns will remain essential for some time to come. Based on this, we will be operating on these central guidelines from July 1 to July 31:
- Unit leaders must continue to abide by local health guidance. As of June 12, the city of Lincoln was at Yellow on the COVID risk dial, meaning the city is under a moderate risk for the spread of COVID-19 and recommends distancing of least 6 feet and the use of face masks. This is likely to be updated for July. Updates can be found on the Lincoln/Lancaster County Department of Health website.
- University-sponsored domestic and international travel will continue to be prohibited through July 31.
- Through the encouragement of working remotely, flexible scheduling, and other flexible measures, we expect unit leaders to continue to keep the density of individuals in a workplace to the minimum necessary.
Supervisors are expected to ensure that all employees who are able to work from home, are doing so until further notice. This includes student workers.
The document linked above sets forth detailed guidelines for employees who need to request alternative work arrangements due to the COVID-19 pandemic.
Types of Alternative Work Arrangements
- Remote/Alternative Work Site
- Flexible Work Schedule
- Job/Shift Sharing & Alternate Work Duties
- Reduced Schedule
Additional resources are available on the Human Resources website.
Technology and Support
NU Information Technology Services is available to help you create a functional and efficient work environment in your remote location. NU ITS has published a page, Remote Work FAQ, with information on computer equipment, VPN networking, phones and voicemail, digital tools, and IT support.
A note about VPN (virtual private networking): VPN resources are limited, so you should only use a VPN when accessing restricted internal resources. If you have not previously used a VPN to access University services, you probably don't need it to work remotely. A VPN is not required to access many common services such as email, Canvas, Firefly, Box, Zoom, and general campus web sites. A VPN is used to access restricted internal resources on the University network, such as research workstations, file shares, or web applications. When you are finished working with a restricted resource, disconnect from the VPN to make sure that others who need it can use the service.
Make sure to protect your Zoom sessions from "gatecrashing;" see the article "Keep Zoom meetings secure with these tips" on Nebraska Today.
Disability and Accommodation
If you have a current accommodation plan, consider adjustments that may be needed for you to continue your work. If you have questions or encounter a barrier, please contact Faculty/Staff Disability Services.
Health and Support Services
Extended Emergency Paid Leave Available to All Employees
The University of Nebraska is offering all employees access to extended emergency paid administrative leave for issues related to COVID-19.
Announced in a March 26 email from Ted Carter, president of the NU system, the policy offers up to 160 hours of administrative paid leave in the event of self-quarantine, quarantine or care of an immediate family member, childcare resulting from school closures, or related scenarios. Use of the leave is subject to supervisor approval. In addition, an April 10 email from Associate Vice President for Human Resources Bruce Currin highlights the Families First Coronavirus Response Act (FFCRA), which offers university employees the opportunity to apply for an additional 80 hours of paid leave for qualifying reasons. Learn more on the University of Nebraska system website.
Flexible Leave Policies
The university already has existing sick, crisis and vacation policies as well as a flexible policy to allow employees to work at alternative sites, including at home, with supervisor approval. This policy is open to all university employees.
For those who are seeking additional support, resources are available through the Employee Assistance Program.
Use of State Equipment / Property
As employees work remotely, questions may arise about the use of state equipment and property (PCs, monitors, etc.) for continuity of work. As equipment is temporarily loaned to enable employees to work from home or another alternate location, employees are asked to update the Objects on Loan form (also available on the Human Resources website). Provide any Objects on Loan updates to your department’s administrative staff.
Parking & Building Access
UNL Parking and Transit Services (PTS) has resumed most parking functions with expanded permit access. Temporary daily, 1, 2, and 3 week and 1 monthly parking permits are available for online purchase; print and display these on your dashboard. You may contact PTS by phone, 402-472-1800, or by email at email@example.com; however, at this time, there is no in-person customer service.
- Faculty and staff reserved Areas F01 – F18 are for designated/authorized permits only. Additional parking is available in Area C and R#.
- Faculty and staff Area A permits are also valid in Areas C and R#.
- Garage permits are for designated/authorized permits only. Additional parking is available in Areas C and R#.
- Student Area C and R# permits are interchangeable.
- Perimeter permits are valid in R01 as there is no bus service.
- Hourly parking Passport/Meters are in normal operation.
As always, please do not park in a signed space, reserved space, drive aisles, on sidewalks, fire lanes, or any other prohibited areas as parking rules will be enforced.
Access to campus buildings is currently governed by the following guidelines, effective through June 30:
- Every employee able to effectively work remotely should continue to do so.
- Local public health guidance in Lincoln continues to limit any gathering to groups of 10 or less, with social distancing of at least six feet. University sites around Nebraska must follow local health guidelines.
- If some employees within a unit do return to work in the office, unit leaders need to ensure that no more than one-third of workplace personnel are present at any time. This is being done to help reduce the density of our worksites.
- Consistent with local public health guidance, employees are expected to wear face coverings when interacting in-person with other individuals.
- In-person meetings should be avoided whenever possible. Employees are encouraged to continue to utilize Zoom for meetings.
Mail and Central Receiving, Financial Processing
With many employees now shifting to remote work, a change in mail delivery and central receiving is required. UNL's mail operation remains active – just the delivery needs to be customized. Here are specifics:
Mail and Distribution
- Receipt of mail to the University Operations Building from USPS will remain uninterrupted.
- Mail is received, sorted and stored for pickup or delivery when requested.
- Mail is prepared for pickup between 10:00 a.m. – 3:00 p.m.
- Mail and packages will need to be dropped off between 8:00 a.m. – 12 p.m.
Questions or requests can be directed to the Facilities Service Desk at 402-472-1550.
We are diverting the delivery of packages from third-party vendors (UPS, FedEx, etc.) to the Facilities Management Services receiving dock at 942 North 22nd Street. Here are further specifics:
- Housing and Athletics will continue to receive packages at their own locations.
- Packages delivered by third-party vendors are secured at 942 North 22nd Street. If there are critical items individuals are waiting to receive they can call the Facilities Service Desk at 402-472-1550 and we will arrange for pickup or delivery by University Operations Staff. The Facilities Service Desk is staffed from 7:30 a.m. – 5:00 p.m. for all service needs.
- Our University Operations team is working with the Office of Research and Economic Development to ensure all necessary research equipment and supplies get delivered directly to the needed locations. This is addressed on a case-by-case basis under the coordination of ORED and B&F.
Financial operations in Business and Finance are being supported remotely. Detailed instructions regarding payroll, disbursement and deposit processing were distributed to all business staff on March 19. If you have any questions, please work with your area business office or manager.
Emails to Employees
This is a list of all messages sent specifically to employees. Please see the homepage of this site for university-wide messages.
- Message from Chancellor Ronnie Green:
Important Updates to COVID-19 Measures (5/21)
- Office of the President:
Extended Emergency Leave Policy for COVID-19 Related Absences (3/26)
- Vice Chancellor Business and Finance Update:
Operational Continuity Items (3/19)