Facilities & Events

Building Access Event Guidelines

Building Access

The UNL campus is now open. Visitors are advised to check in with the Lincoln-Lancaster County Health Department; all international visitors to campus are asked to contact the International Student and Scholar Office at isso@unl.edu. Please refer to the UNL Events calendar for information on public events.

Love Library North and Adele Learning Commons

Unless specified below, campus buildings are now open with normal academic-year access.

  • University Libraries
    All Libraries, except Geology and Math, are open to current UNL Students, Faculty and Staff with a valid NCard. Geology and Math will remain closed through the Fall 2020 semester. Visit the Libraries Hours page. Face coverings are required in all Libraries locations. Stacks are closed, but our collections are available online and by request.
  • Schmid Law Library
    The Marvin & Virginia Schmid Law Library will reopen to the UNL community on August 17. Law Library patrons may email for assistance.
  • Nebraska Union
    The Nebraska Union has reopened to the public. The University Bookstore and Starbucks are serving customers.
  • Nebraska East Union
    Nebraska East Union has reopened to the public. Starbucks is serving customers. Other areas will open and be determined on the extent of the existing construction and renovations.
  • Jackie Gaughan Multicultural Center
    Jackie Gaughan Multicultural Center has reopened to the public, with limited hours.
  • Campus Recreation
    Campus Recreation is open with limited hours.

Event Guidelines

The following guidelines for organizing, sponsoring and hosting university events, effective August 1, 2020 until further notice, are designed to help ensure the health and safety of the UNL community. These guidelines reinforce key elements of the university’s Forward to Fall framework:

  • Maintain 6 feet of physical distance between individuals.
  • Wear facial coverings in indoor environments, and outdoors when physical distancing is not possible.
  • De-densify the gathering of individuals through limitations of in-person group sizes and venue capacities.
  • Utilize remote engagement whenever possible to reduce large gatherings, limit the traffic of visitors to and from campus and common spaces, and allow attendees with potential health risks to participate virtually.

In addition to the above guidelines for all events, events of more than 50 attendees (students, faculty, staff, visitors/guests) organized, hosted or sponsored by the University must have their respective Vice Chancellor’s Office approval and have filed an Event Risk Assessment with the Vice Chancellor for Business and Finance prior to the date of the event.

This approval process is inclusive of any and all events hosted by university academic, research, and administrative units as well as student association and organization activities not already governed or managed by formal instructional space guidelines for COVID-19. Example of events include, but are not limited to symposia, seminars, lectures, campus visits/tours, camps, performances, entertainment, social programming, large meetings, etc.* If an organizer is hosting multiple events that are similar in scope (e.g. movies shown at the Ross Theatre), filing one risk assessment to cover all similar events is sufficient.

The point of contact for the event must be on site for the event’s duration to ensure that it is in compliance with all directed health measures. These guidelines may change as COVID-19 conditions evolve and in keeping with corresponding federal, state, and local measures. Any university event can be cancelled without notice at any time, even if previously approved, at the university’s discretion in the interest of health and safety.

*Athletic event protocols will be governed by Nebraska Athletics, Big Ten, and NCAA guidelines and policies. Programs held in specific venues such as the Lied Center, Carson Theatre, and Sheldon Art Museum are expected to follow their specific approved venue policies and protocols.

Event Capacities and Venue Approvals

All university sponsored, organized or hosted events are expected to follow event capacities as directed by the community health guidance, most likely from the City of Lincoln and are responsible for working with and securing approvals from the event location/venue.

  • Event capacities and the size of small groups within events are established based on guidance from the City of Lincoln Directed Health Measures pertaining to maximum gathering size and reduction of venue capacity. These guidelines can change as circumstances evolve; however, no university sponsored program should exceed the gathering size or venue capacity guidelines in place at the time of the event/program. Respective university events and venues do have the ability to establish event capacities that are lower/less than the directed health measure limits at the time of the event.
  • Events held off-campus are encouraged to secure documentation of their respective venue’s capacity and physical distancing policies and protocols. At a minimum the event must follow the local health and safety protocols of the event’s respective venue. The university unit/affiliate hosting the event will need to secure a document outlining such venue specific policies and protocols that will be in-place for the off-campus hosted event.
  • For private events held on campus, venue managers are required to secure event approval, including the event risk assessment.
  • Approval Process and Event Risk Assessment

    Event organizers must submit an Event Approval Request Form to their respective Vice Chancellor’s office no later than 14 days prior to the event. The online form (see example) will require:

    1. A completed Risk Assessment - available online.
    2. Chair/head/director/dean approval prior to routing to the respective Vice Chancellor’s office

    Alcohol Services Permit Applications will not be processed until an event has been approved.