Information for Employees

Workplace Guidance

Until further notice, we will continue to encourage employees to work remotely when possible. However, we know we may need more employees to return to an on-campus work environment for fall semester. Where this is necessary, unit leaders are expected to follow the guidelines below. Any employee who is at risk for COVID-19, caring for someone at risk for COVID-19 or feels unsafe returning to campus can request an alternative work arrangement.

  • All safety protocols must be adhered to on campus and in university worksites.
  • Screening, tracing, and communication resources have been created for instructors, employees and supervisors. The documents include guidance for COVID-19 screening, conversations regarding the pandemic and answers to questions supervisors might be asked. login required
  • Facial Coverings — When on campus, all members of the university community — students, faculty, staff and visitors — are expected to wear facial coverings when indoors and when social distancing cannot be observed outside. Two masks are provided to every student and university employee (See mask delivery plans). You can remove the mask temporarily if you are alone in an office with a ceiling and closed door. You can also remove the mask to eat indoors if you observe social distancing guidelines. Read the entire UNL Face Covering Policy, which includes accommodations for individuals who need an alternative face covering.
  • Through the encouragement of working remotely, flexible scheduling, and other flexible measures, we expect unit leaders to continue to keep the density of individuals in a workplace to the minimum necessary.
  • University employees with minor children who are required to engage in remote learning due to the COVID-19 policies of the school district in which they are enrolled may request to work remotely in accordance with the university’s alternative worksite policy. Unit leaders should approve those requests to the fullest extent that operational needs will permit.
  • Online Training — You can access COVID-19 training regarding campus procedures, self-care, university operations and customer service procedures through the Environmental Health and Safety website. The online training sessions are 30-minutes long and include supplemental materials.
  • Unit leaders must continue to abide by local health guidance. Updates can be found on the Lincoln/Lancaster County Department of Health website. UNL sites in other counties should consult their local health department web sites.

Remote Working

Supervisors are expected to ensure that all employees who are able to work from home, are doing so until further notice. This includes student workers.

Principles and Guidelines for Alternative Work Arrangements Due to COVID-19

The document linked above sets forth detailed guidelines for employees who need to request alternative work arrangements due to the COVID-19 pandemic.

Types of Alternative Work Arrangements

Additional resources are available on the Human Resources website.

Technology and Support

NU Information Technology Services is available to help you create a functional and efficient work environment in your remote location. NU ITS has published a page, Remote Work FAQ, with information on computer equipment, VPN networking, phones and voicemail, digital tools, and IT support.

A note about VPN (virtual private networking): VPN resources are limited, so you should only use a VPN when accessing restricted internal resources. If you have not previously used a VPN to access University services, you probably don't need it to work remotely. A VPN is not required to access many common services such as email, Canvas, Firefly, Box, Zoom, and general campus web sites. A VPN is used to access restricted internal resources on the University network, such as research workstations, file shares, or web applications. When you are finished working with a restricted resource, disconnect from the VPN to make sure that others who need it can use the service.

Make sure to protect your Zoom sessions from "gatecrashing;" see the article "Keep Zoom meetings secure with these tips" on Nebraska Today.

Disability and Accommodation

If you have a current accommodation plan, consider adjustments that may be needed for you to continue your work. If you have questions or encounter a barrier, please contact Faculty/Staff Disability Services.

Health and Support Services

Extended Emergency Paid Leave Available to All Employees

The University of Nebraska is offering all employees access to extended emergency paid administrative leave for issues related to COVID-19.

Announced in a March 26 email from Ted Carter, president of the NU system, the policy offers up to 160 hours of administrative paid leave in the event of self-quarantine, quarantine or care of an immediate family member, childcare resulting from school closures, or related scenarios. Use of the leave is subject to supervisor approval. In addition, an April 10 email from Associate Vice President for Human Resources Bruce Currin highlights the Families First Coronavirus Response Act (FFCRA), which offers university employees the opportunity to apply for an additional 80 hours of paid leave for qualifying reasons. Learn more on the University of Nebraska system website.

Flexible Leave Policies

The university already has existing sick, crisis and vacation policies as well as a flexible policy to allow employees to work at alternative sites, including at home, with supervisor approval. This policy is open to all university employees.

For those who are seeking additional support, resources are available through the Employee Assistance Program.

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Use of State Equipment / Property

As employees work remotely, questions may arise about the use of state equipment and property (PCs, monitors, etc.) for continuity of work. As equipment is temporarily loaned to enable employees to work from home or another alternate location, employees are asked to update the Objects on Loan form (also available on the Human Resources website). Provide any Objects on Loan updates to your department’s administrative staff.

Parking & Building Access

Parking

UNL Parking and Transit Services (PTS) has resumed most parking functions with expanded permit access. Temporary daily, 1, 2, and 3 week and 1 monthly parking permits, to be displayed on your dashboard, are available for online purchase. These are available for Area A faculty and staff parking lots, Area C student parking lots, and Area P perimeter parking lots. PTS is also issuing Occasional Parking Permit packets that include ten one-day parking permits with customizable date selection, for those whose requirement to visit campus is only occasional. Hourly parking is available at the Stadium Drive, 14th & Avery and 17th & R Parking Garages. You may contact PTS by phone, 402-472-1800, or by email at unlpts@unl.edu; however, at this time, there is no in-person customer service.

  • Faculty and staff reserved Areas F01 – F18 are for designated/authorized permits only. Additional parking is available in Area C and R#.
  • Faculty and staff Area A permits are also valid in Areas C and R#.
  • Garage permits are for designated/authorized permits only. Additional parking is available in Areas C and R#.
  • Student Area C and R# permits are interchangeable.
  • Perimeter permits are valid in R01 as there is no bus service.
  • Hourly parking Passport/Meters are in normal operation.

As always, please do not park in a signed space, reserved space, drive aisles, on sidewalks, fire lanes, or any other prohibited areas as parking rules are enforced.

Building Access

Access to campus buildings is currently governed by the following guidelines:

  • Every employee able to effectively work remotely should continue to do so.
  • Please follow local public health guidance. Maintain social distancing of at least six feet. University sites around Nebraska must follow local health guidelines in their area.
  • If some employees within a unit do return to work in the office, unit leaders need to ensure that no more than one-third of workplace personnel are present at any time. This is being done to help reduce the density of our worksites.
  • Consistent with local public health guidance, employees are expected to wear face coverings when interacting in-person with other individuals.
  • In-person meetings should be avoided whenever possible. Employees are encouraged to continue to utilize Zoom for meetings.
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Travel

  • University-sponsored international travel is prohibited until further notice. Domestic travel outside Nebraska is highly discouraged. However, for exceptional cases where university-sponsored domestic travel is absolutely necessary, two levels of authorization approval will be required prior to travel. In-state travel may be authorized with one level of supervisor authorization. Blanket travel authorizations will be allowed only for in-state travel.
  • The university is following a one-person-per-vehicle rule for all university-sponsored travel (this includes all students, faculty and staff - review the Fleet Management COVID-19 information and FAQ page). Drivers of university vehicles are also required to disinfect vehicles before and after each use. Supplies are provided. Review the shared vehicle disinfectant procedure.
  • Anyone coming to campus from locations outside of Nebraska should practice strict social distancing and self-monitor for symptoms per current Nebraska Department of Health and Human Services guidelines.
  • An International Travel Risk Committee is being developed and led by UNL's director of global safety and security to review waiver requests when international travel begins to reopen. This review process will ensure appropriate, comprehensive vigilance while addressing the specific needs and risks of each educational, research or creative activity proposed.
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Mail and Central Receiving, Financial Processing

With many employees now shifting to remote work, a change in mail delivery and central receiving is required. UNL's mail operation remains active – just the delivery needs to be customized. Here are specifics:

Mail and Distribution

  • Receipt of mail to the University Operations Building from USPS will remain uninterrupted.
  • Mail is received, sorted and stored for pickup or delivery when requested.
  • Mail is prepared for pickup between 10:00 a.m. – 3:00 p.m.
  • Mail and packages will need to be dropped off between 8:00 a.m. – 12 p.m.

Questions or requests can be directed to the Facilities Service Desk at 402-472-1550.

Central Receiving

We are diverting the delivery of packages from third-party vendors (UPS, FedEx, etc.) to the Facilities Management Services receiving dock at 942 North 22nd Street. Here are further specifics:

  • Housing and Athletics will continue to receive packages at their own locations.
  • Packages delivered by third-party vendors are secured at 942 North 22nd Street. If there are critical items individuals are waiting to receive they can call the Facilities Service Desk at 402-472-1550 and we will arrange for pickup or delivery by University Operations Staff. The Facilities Service Desk is staffed from 7:30 a.m. – 5:00 p.m. for all service needs.
  • Our University Operations team is working with the Office of Research and Economic Development to ensure all necessary research equipment and supplies get delivered directly to the needed locations. This is addressed on a case-by-case basis under the coordination of ORED and B&F.

Financial Processing

Financial operations in Business and Finance are being supported remotely. Detailed instructions regarding payroll, disbursement and deposit processing were distributed to all business staff on March 19. If you have any questions, please work with your area business office or manager.

Emails to Employees

This is a list of all messages sent specifically to employees. Please see the Latest Updates page of this site for university-wide messages.

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Since the beginning of this public health crisis, we’ve been answering your questions about how UNL is responding and planning. We’ve compiled a list of answers to frequently asked questions on the FAQ / Contact Us page.

covid19@unl.edu