Summer Event Guidelines

Please refer to the UNL Events calendar for information on public events.

The following guidelines for organizing, sponsoring and hosting university events taking place on or after May 10, 2021 and until further notice. For the purposes of this guidance, ‘event’ is synonymous with clinic, program, activity, camp, conference, institute, etc. The goal is to help ensure the health and safety of the UNL community and visitors. These guidelines reinforce key elements of the university’s safety and risk mitigation efforts:

  • Maintain 6 feet of physical distance between individuals.
  • Wear face coverings at all events – both indoors and outdoors.
  • De-densify the gathering of individuals through limitations of in-person group sizes and venue capacities in accordance with state and local directed health measures.
  • Utilize remote engagement whenever possible to reduce large gatherings, limit the traffic of visitors to and from campus and common spaces, and allow attendees with potential health risks to participate virtually.

Youth Events

A youth event is any event with attendees 18 years old and younger. This applies to all events sponsored by UNL and externally sponsored events hosted in a UNL venue. Events with youth attendees must follow the Youth Activity Safety Policy, which now includes the COVID-19 health and safety measures listed below. Additionally, any with 500 or more attendees must have an approved event plan from the Lincoln-Lancaster County Health Department and must provide this approved event plan during the Youth Activity Safety Policy registration process and to all UNL venues being used for the event.

  1. Maintain accurate records of all attendees and small groups for each day of the activity.
  2. Youth should be assigned to small groups and stay within these small groups all day, each day.
  3. Daily symptom screening for all youth and activity workers via the UNMC 1-Check app or comparable method.
  4. Anyone with one or more symptoms must not participate.
  5. Develop a plan to immediately separate and send home anyone who has:
    1. COVID-related symptoms.
    2. Been identified as a close contact.
    3. A positive COVID-19 test result.
  6. Face cover must be appropriately worn in compliance with UNL Face Covering Policy.
  7. 6’ of physical distancing should be maintained unless:
    1. Under adult supervision during games or athletic practice/competition according to current DHMs.
    2. Eating a meal in a UNL dining facility.
    3. In a vehicle and following prescribed transportation guidance.
  8. Frequent hand washing/sanitizing by all youth and activity workers is expected.
  9. UNL units and venues may have specific health and safety measures that must be followed. For example: University Housing, Dining Services, Lied Center, Carson Theatre, Sheldon Museum of Art, Nebraska Unions, Campus Recreation, Fleet Management, etc. The activity director/sponsor must inquire about these measures and comply.
  10. Develop a plan for communicating all expectations to youth, their families, and activity workers prior to the youth activity.
  11. Conduct a meeting at the start of the activity to review all health and safety measures with youth and activity workers. Create a time each subsequent day to review as needed.
  12. Additional resources:
    1. The American Camp Association Field Guide for Camps
    2. Centers for Disease Control Suggestions for Youth and Summer Camps
    3. Centers for Disease Control Suggestions for Youth Programs and Camps: Readiness and Planning Tool
    4. State of Nebraska Department of Health and Human Services Coronavirus Disease
    5. Lincoln-Lancaster County Health Department COVID-19 Response

Adult Events

An adult event is any event where the attendees will be 19 or older and/or UNL students. Events with adult attendees are expected to follow campus event guidance listed below, in addition to venue expectations. Event sponsors and venues are responsible for compliance. No approval process is needed for these events, unless the event will have 500 or more attendees. Events of this size must have an approved event plan from the Lincoln-Lancaster County Health Department and must provide this approved event plan to all UNL venues being used for the event.

  1. Maintain accurate records of all attendees and small groups for each day of the event.
  2. If 6’ of distancing cannot be kept during the event, assign attendees to small groups and stay within these small groups all day, each day.
  3. Conduct a daily symptom screening of all attendees via the UNMC 1-Check app or comparable method.
  4. Anyone with one or more symptoms must not participate.
  5. Develop a plan to immediately separate and end participation for anyone who has:
    1. COVID-related symptoms
    2. Been identified as a close contact
    3. A positive COVID-19 test result
  6. Face cover must be appropriately worn in compliance with UNL Face Covering Policy
  7. 6’ of physical distancing should be maintained unless:
    1. Participating in games or athletic practice/competition according to current DHMs.
    2. Eating a meal in a UNL dining facility.
    3. In a vehicle and following prescribed transportation guidance.
  8. Frequent hand washing/sanitizing by all attendees is expected.
  9. UNL units and venues may have specific health and safety measures that must be followed. For example: University Housing, Dining Services, Lied Center, Carson Theatre, Sheldon Museum of Art, Nebraska Unions, Campus Recreation, Fleet Management, etc. The event sponsor must inquire about these measures and comply.
  10. Develop a plan for communicating all expectations to attendees prior to the event.
  11. Conduct a meeting at the start of the event to review all health and safety measures with attendees. Create a time each subsequent day to review as needed.
  12. Additional resources:
    1. State of Nebraska Department of Health and Human Services Coronavirus Disease
    2. Lincoln-Lancaster County Health Department COVID-19 Response

Event Capacities and Venue Approvals

All university sponsored, organized or hosted events are expected to follow event capacities as directed by the community health guidance, most likely from the City of Lincoln and are responsible for working with and securing approvals from the event location/venue.

  • Reduced event venue capacities, maximum gathering sizes and small group or table sizes within events are established based on guidance from the Lincoln-Lancaster County Health Department’s Directed Health Measures (If in a different county, similar guidance from the relevant local authority should be followed.)

    These guidelines can change as circumstances evolve; however, no university sponsored program should exceed the gathering size or venue capacity guidelines in place at the time of the event/program. Respective university events and venues do have the ability to establish event capacities that are lower/less than the directed health measure limits at the time of the event.
  • Outdoor spaces on campus will follow the COVID capacities identified here Contact Campus Planning and Space Management for capacities of spaces not listed.
  • Events held off-campus should secure documentation of their respective venue’s capacity and physical distancing policies and protocols. At a minimum the event must follow the local health and safety protocols of the event’s respective venue along with the required six-foot distancing and facial covering requirements expected of all UNL sponsored events. The university unit/affiliate hosting the event will need to secure a document outlining such venue specific policies and protocols that will be in-place for the off-campus hosted event.
  • For private events held on campus, venue managers are required to secure event approval, including the event risk assessment.
  • A UNL employee (not a student employee) or an RSO advisor must remain on site for the event’s duration to ensure that the event is in compliance with all directed health measures.
  • These guidelines may change as COVID-19 conditions evolve and in keeping with corresponding federal, state, and local measures. Any university event can be cancelled without notice at any time, even if previously approved, at the university’s discretion in the interest of health and safety.

*Athletic event protocols will be governed by Nebraska Athletics, Big Ten, and NCAA guidelines and policies. Programs held in specific venues such as the Lied Center, Carson Theatre, and Sheldon Art Museum are expected to follow their specific approved venue policies and protocols.

Fall Event Guidelines

Fall 2021 events are expected to return to pre-pandemic planning and approval processes. Event sponsors should anticipate that many health and safety measure will be loosened or removed, but some will remain. More will be announced in July about specific health and safety measures after consultation with the Lincoln-Lancaster County Health Department.